A board meeting is a crucial component of the decision making process for businesses. The members meet to discuss operational documents to channelize organizational growth in a direction that improves productivity. They also have the ability to vote on major decisions that impact the future of the company. The board is responsible for making the best decisions and staying up-to-date on every aspect of business even when the CEO is typically in charge.
The agenda for the board meeting is normally distributed to the board members ahead of time so that they can prepare themselves and review it prior to the meeting. This allows the members to focus on the most anchor important issues and avoid distractions.
Before proceeding to the new items on the agenda it is essential to go through and approve the minutes of the last meeting. This will allow the board to know what was discussed and ratified during the previous meeting, and then proceed with the rest of the meeting with absolute confidence.
After the previous business has been completed, the chair will announce new items that need discussion or vote. This includes any motions that the board has to be able to consider for the company. For instance, a change to the articles of incorporation or authorizing specific transactions. These may need to be voted on and will need to be recorded in the minutes.
During the discussion portion of the meeting it is important to stay focused on the issue at hand and be respectful of any opinions or suggestions made. It’s also important to avoid distractions like checking emails, using phones or catching up on pending tasks during the meeting.